Time is Running Out to Sign-up for Ohio BWC Rebate Program

As the Ohio Bureau of Workers’ Compensation continues to work towards a switch to prospective billing, private employers are being reminded they have until May 29 to sign up for a program that qualifies them for rebates. “Destination: Excellence” is designed to help businesses improve safety and save money on workers’ compensation costs.

Private employers may sign up with BWC between now and May 29. Details about the rebates are as follows:

Industry Specific Safety Program: offers a 3% rebate for completing loss-prevention activities.

Drug-Free Safety Program: offers a 4% or 7% premium rebate for implementing a drug and alcohol testing education program.

Transitional Work Bonus Program: Offers up to a 10% premium rebate for successfully returning an injured worker released with restrictions back to work.

The BWC’s prospective billing system will be implemented in July for private employers. The BWC currently collects premiums after the coverage period has ended. Meaning, coverage is extended prior to the employer covering the costs. Beginning July 1, 2015, the BWC will require payment before they provide coverage. They will cover the transition cost with a credit and there will be no additional cost to employers.

Employers will receive an invoice for their 12-month period prior to the start of the policy year. During the first prospective year, employers will be asked to follow a specific installment plan that will result in six bi-monthly payments. In subsequent years, employers will be able to make payments in anywhere from 1 to 12 installments.

The BWC has shared the following timeline for private employers for the first prospective year (Jan. 1, 2015-Jan. 31, 2016):

• May 1, 2015: Estimated premium notice for policy year 2015 mailed
• June 1, 2015: Invoice mailed for first installment (BWC to pay)
• August 1, 2015: Invoice mailed for second installment
• August 31, 2015: Installment due and payroll report due for previous six months (no $ due for payroll report)

Remember, in order to receive an eight month transition credit from the BWC, your policy must be in good standing and the payroll report must be submitted. Upon completion of the report, your policy will be credited. If your policy has lapsed, you must rectify the situation before July 1, 2015.

More information about “Destination: Excellence” and the billing changes with the BWC can be found at: www.bwc.ohio.gov

Please contact your Holbrook & Manter advisor with any questions or concerns you may have. We would be happy to assist you.